MS Exchange Mail Server - How to Filter Spam
Microsoft Email Server - How to handle Spam
By: George H. Biwit
The increase in the number of spam e-mails raise the need to monitor and eliminate unwanted messages - ensuring that the MS Exchange system function properly
In todays business world, mail spam has emerged as the biggest evil that is cutting productivity and adding troubles. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.
Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.
Getting rid of spam is a lengthy process, it hurts e-mail server performance and malevolent e-mails are a threat to network security Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.
Professional help and assistance is the most effective way to avoid the threat from spam and ensure protection and safety. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. A spam filter for e-mail servers is typically an intelligent application that filters all new messages, finds spam on the basis of a chosen configuration and blocks all unwanted e-mails preventing them from passing all the way to the users inbox. One of the often used mail servers is the Exchange Server developed by Microsoft, and this product from Microsoft makes core mail services fast and reliable.
Anti spam plugins for Microsoft Exchange is a great help filtering and avoiding unwanted mail. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. Making this process automatic is recommended as it protects each personal computer, it protects the internal network and prevents work loss and users’ downtime.
As the anti-spam technology cant be taken as perfect, conducting a manual checking by network administrator is a suitable measure to scrutinize the periodically filtered out messages to ensure that the exchange server spam filter is not detecting messages that are not really spam.
